Alliacense (A TPL Group Enterprise):

Alliacense (www.alliacense.com) develops and manages Intellectual Property (IP) licensing programs. It is part of the Technology Properties, Ltd. (TPL) Group Enterprise.

The TPL Group (www.tplgroup.net) is a purpose-built boutique that specializes in the development, commercialization, and management of IP assets. Since its founding in 1988, the Silicon Valley based Group has logged a solid track record in optimizing IP Portfolio value and protecting the IP assets. Adhering to a fundamental strategy of building relationships and enabling win-win transactions, the TPL Group has earned its reputation as a true business partner. The Group's world class resources include: state-of-the-art techniques and tools to drive, close, and document transactions, outstanding technical and commercial resources to analyze and articulate when, where and how proprietary IP should be licensed and/or protected.

Alliacense is seeking a full-time, bilingual (Japanese) manager with 5+ years of broad experience, skills and knowledge in administration specifically supporting sales and business development teams. The candidate will regularly interact with senior executives as the day-to-day liaison with Japanese clients, providing comprehensive communications and administrative support for our company’s technology licensing operations.

RESPONSIBILITIES

Manage Licensing Communications team (currently 5 members)
• Train and develop team members
• Recruit and hire team members
• Organize team to support customer base
• Assign tasks and check work at frequent intervals
• Meet/maintain schedules with the team
• Manage the coordination of activities with the team

Contribute to the teams daily efforts to maintain daily correspondence for over 400 perspective licensees and coordinate with each handling departments
• Send responses to incoming correspondence, meeting invitations and follow ups for outgoing correspondence by FedEx letters, facsimiles, emails and phone calls
• Distribute Press Releases
• Electronic filing of all correspondence and filing license agreements
• Provide administrative support in Japanese language for International and domestic travel arrangements, customer contact by phone, and occasional translations (written and verbal).

Provide support for Alliacense customer meetings
• Arrange all the meeting activities including planning, scheduling and coordinating attendees and meeting locations.
• Communicate with internal department for all the necessary meeting materials (Product Report, Briefings, etc.) and oversee the day-to-day progress.
• Support Licensing Team for international meetings
• Coordinate and make arrangements with each interpreter.
• Arrange internal meetings and create documents for reports.

QUALIFICATIONS/EDUCATION:
• 5+ years of broad experience, skills and knowledge in management of administration specifically supporting sales and business development.
• 2nd language – exceptional Japanese communication skills
• Strong organizational and prioritization skills to balance multiple projects and demands
• Intellectual Property licensing support or project management experience, strongly desired
• Detailed-oriented and flexible: Superior phone etiquette and customer service skills
• Excellent written and verbal communication skills in both English and Japanese