"organize. call the establishment hosting the ASM and find out what an additional hour or two would cost to rent the room. then notify the board that the room has been secured for additional time so the [BOD/Management] can answer ALL our questions. then they cant claim scheduling conflicts."

Except Gloria will possibly say she has a schedule conflict for a flight to catch to go back home to northern California and Carlton will probably claim he has another Board Meeting to go to at one of the other companies where he racks up his stipends.
That, of course, assumes they will be present. From what I recall, the BOD is under no obligation to be present, not even by 'phone.

But it is a good thought. Someone who is sure of going should call.
Their number is: (760) 476 0800.

NOTE This is for the "Hilton Garden Inn" - there is another Hilton also in Carlsbad.